District Centre Lead Volunteer

Purpose of the role:

Responsible for the overall management and development of the Mafeking Hall & Campsite (District Centre).

Responsible for:                     Volunteers working at the District Centre

Responsible to:                       District Trustee Board Chair

Renumeration of role:           Voluntary Position

Main Tasks

Management and Finance:

• Responsible for the smooth running of the District Centre, ensuring that all legal requirements are adhered to and the volunteers carry out their duties in a proficient and timely fashion
• Management of Volunteers ensuring all have job roles; contracts and regular reviews as appropriate.
• Submission of a draft Annual Budget for the District Centre.
• Responsible for the budgetary management and financial procedures as required by the District Trustee Board including use of the Quickbooks online accounting software.
• Develop and implement a 3-year financial growth plan for the District Centre, with a strategy to increase turnover, profitability and efficiencies.
• Constantly review and monitor spend in order to realise cost saving opportunities.
• Attendance at Mafeking Hall & Campsite Management Trustee Board and other meetings as appropriate.
• Production of reports and other information as required by the Trustees.
• Take ownership and deliver on allocated initiatives contained within plans produced by the Trustees for the development of the District Centre
• Ensure compliance with TSA Safety Policy, in particular that control measures resulting from risk assessment are followed.
• Ensuring adverse feedback from users is suitably dealt with, and users informed of the actions taken.
• To deal successfully with all members of Cotswold Edge Scouts, whether as users of the District Centre or not.
• Liaise with external funding streams and commercial organisations to get best value for the Centre

Marketing:

• Promoting the District Centre including social media and internet opportunities and the production of suitable printed material as required.
• Working with the staff members and volunteers to investigate opportunities for greater use of the District Centre
• Develop and implement a marketing strategy.

Development:

• Liaise with external contractors for larger development and maintenance jobs managing quality and budgets as requested by the Mafeking Hall & Campsite Trustee Board.
• Contribute to recommendations for any large expenditure proposals for approval by the Trustees.
• Develop and keep updated a rolling twelve month project plan of proposed works at the District Centre (development, improvement and repair).
• Contribute to a rolling 5 year plan of proposed projects for the District Centre.

General:

• Responding to out of hours call out when necessary and available as a key holder (if local)
• Meeting and briefing potential users of the District Centre

Training Requirement:

• Growing Roots Learning
  • The learning everyone needs, includes Safety and Safeguarding.
  • Leading Scout volunteers

Person Specification

Essential Criteria

• Previous people management experience
• Excellent interpersonal skills
• Previous customer service experience
• Effective communication skills with an ability to communicate at all levels.
• Able to work with minimal direction.
• Previous office and administrative experience
• A working knowledge of IT systems including Microsoft Office
• Able to plan and organise resources, whilst managing own time and workload.
• Previous financial management experience commensurate to the role, including the preparation of quotes/invoice, chasing debtors and supporting the production of financial accounts.
• Sound report writing skills including the production of management information.
• Full clean driving licence and the use of a vehicle.
• Become a member of the Scouts and agree to an enhanced DBS clearance.

Desirable Criteria

• Knowledge of Scouting

• Working knowledge of accounting software such as Xero, Sage, Navision etc.

• Experienced in using social media for promotional/marketing activities.

Express Interest in Volunteering

First Name: Last Name: Phone: Email: Name: